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Event Coordinator Intern

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Job Req: 3603
Community: Internship & Recent Grad Program
Location: Washington, DC, United States
Date Posted: Apr 3, 2024
Remote Type: Remote

Job Description

Event Coordinator Intern

Remote US

The Opportunity:

Anthology offers the largest EdTech ecosystem on a global scale, supporting over 150 million users in 80 countries. Our mission is to provide dynamic, data-informed experiences to the global education community so that learners and educators can achieve their goals.

We believe in the power of a truly diverse and inclusive workforce. As we expand globally, we are committed to making diversity, inclusion, and belonging a foundational part of not only our hiring practices but who we are as a company.

For more information about Anthology and our career opportunities, please visit www.anthology.com.

The Anthology Global Events team conceptualizes and executes world-class events focused on a unique client experience and supporting business objectives.

As an Event Coordinator Intern on this team, you will support event logistics for the Annual Anthology Together User Conference (#AT24), taking place on July 15-17, 2024. Responsibilities will center around all types of pre- and on-site event logistics from assisting with special events, supporting program development and management, and process fulfillment activity.

Primary responsibilities will include:

  • Contributing to the development and execution of networking/activation areas and event activities at Anthology Together
  • Leading event gamification activities to help maximizing overall attendee engagement at Anthology Together
  • Supporting session and speakers deliverables and program alignment
  • Supporting sponsor fulfillment tasks to ensure successful partner participation at the event
  • Supporting work with brand assets, social media, digital media
  • Supporting purchasing/management of branded promotional items, supplies, and other items needed at the event
  • Assisting with customer service by monitoring inquiries received by attendees and prospects
  • Summarizing post event survey
  • This role will ideally travel to the conference destination over the approximate dates of July 13-18, 2024

Learning & Development:

The internship will provide a learning and development experience in the following areas:

  • Broad awareness of and hands on management of corporate event logistics
  • Coaching and development of email and in person communication skills with executives, key event stakeholders, and vendors
  • Technology: Cvent event management software solutions (registration management system, session management tool, mobile apps, AV and program integrations)
  • Large scale project management: managing cross organization teams/skill experience; event communications/processes using writing, public speaking, and negotiation; developing project timelines, budgets, and reporting

The Candidate:

Required skills/qualifications:

  • Pursuing a bachelors or masters degree (at the time of the internship) in hospitality management, marketing, communications, or related field
  • Demonstrated strength in analytical and problem-solving skills
  • Demonstrated exceptional communication skills
  • Solid business understanding or ability and willingness to learn quickly
  • Ability to work independently, exercise discretion, and multi-task in a highly dynamic environment
  • Familiarity with event management technology, preferably Cvent
  • Fluency in written and spoken English

Preferred skills/qualifications:

  • Background in content/knowledge management, digital asset management, as well as with education related technologies
  • Event management or hospitality experience
  • Prior experience working in a professional setting
  • Familiarity with using social media tools and implementing tactics
  • Remotely located in the DC metro area

This internship is a 12-week, part-time (20 hours/week), paid position. Pay is $20-$24/hour depending upon experience. We use national and industry-specific survey data to assist in determining compensation. Additionally, we consider factors such as external market rate, budget for the role, and the compensation rates of current employees performing the same function. Some roles will have variable pay.

This job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities at any time.

Anthology is an equal employment opportunity/affirmative action employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, national origin, marital status, disability, sexual orientation, gender identity/expression,protected military/veteran status, or any other legally protected factor.

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